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The application form shall be filed with the special events coordinator, not less than thirty (30) days prior to a special event commercial activity; not less than forty-five (45) days prior to a civic event.
Application Fee: $10.00 Permit Fee: $20.00 Non-Profit: $0.00 *A deposit is not required unless the applicant does not clean-up after their event and/or damages City property.
This is not an all-inclusive application. Food/merchandise vendors, licensing and rentals need to be taken care of by the appropriate departments and applicants must contact the department individually, information is below in the application.
Issuance of the special event permit is contingent upon meeting all the requirements.
THIS DOCUMENT MUST BE FULLY COMPLETED OR IT WILL BE RETURNED. APPROVAL OF THE APPLICATION SHALL BE WITHIN THE DISCRETION OF THE CITY OF ELOY, BASED UPON SUCH CONSIDERATIONS DEEMED APPROPRIATE, INCLUDING BUT NOT LIMITED TO HEALTH AND SAFETY CONSIDERATIONS OF THE ATTENDEES, THE SURROUNDING COMMUNITY, AND ZONING.
COMPLETION OF THIS APPLICATION DOES NOT AUTOMATICALLY APPROVE YOUR EVENT.
Please contact the City Clerk at 520-466-9201 for further information on applying for a liquor license with the Arizona Department of Liquor Licenses and Control and the procedure for getting your license on a council meeting agenda.
(Failure to provide proof that this or any required permit has been obtained shall result in automatic revocation of a Special Events Permit).
What security and control measures will you have in place before, during, and after the event? (List type and number of security/police personnel, parking/traffic control measures, and type of fencing and control barriers, if applicable).
(numerical value only)
City of Eloy does not close streets for non-city events, you must hire a barricade company.
Tents, canopies, stage, DJ equipment, generators, etc. (Indicate whether you need city equipment, renting from a company or you are bringing your personal equipment)
(City/Fire District do not provide these services)
*Port-o-johns cannot be placed on the sidewalk due to ADA accessibility.
(City staff does not clean up for special events, please have volunteers do so)
You will need to contact Public Works directly to coordinate the rental at 520-466-3082.
A barricade company will need to be hired for events by the applicant. The City will no longer be closing streets for non-city events.
The Pinal County Health Department inspects and approves all food vending/gifting to the public. The event sponsor is required to contact the health department at 520-866-6864 to coordinate licensing of all food vendors/providers at least 3 weeks prior to the event. In addition, each individual food vendor is required to obtain a vendor permit through the City of Eloy’s Finance Department at 595 N. C Street, Suite 103, Eloy, Arizona 85131, 520-464-3401.
Merchandise/Food vendors are required to obtain a vending permit through the City of Eloy’s Finance Department at 595 N. C Street, Suite 103, Eloy, Arizona 85131, 520-464-3401.
Please contact Eloy Community Services at 520-466-7351 to pay for the requested items.
Special Event Diagram: Use this to upload a site plan and set up a drawing for your special event. The site plan must show property dimensions, adjacent streets, driveways, serving areas, vendor booths, on-site structures/trailers-temporary or permanent, fencing, barricades, closure of streets, location of port-a-johns, location of dumpsters/trash receptacles, security positions, entertainment stages, bleachers/seating, parking facilities, and other control measures. Show the nearest cross streets, highways, or roads if the location doesn’t have an address. Approval of this application by the City of Eloy is conditioned upon the applicant obtaining any and all other required permits and licenses, including but not limited to liquor, health, fire, business, right-of-way, temporary use, and building. If such required permit(s) are not obtained, approval of this application by the City is deemed withdrawn.
A special event permit will not be issued without a certificate of insurance naming the city as additional insured.
9-495. Employees providing assistance; identification; communication; notice
A. In any written communication between a city or town and a person, the city or town shall provide the name, telephone number and email address of the employee who is authorized and able to provide information about the communication if the communication does any of the following:
1. Demands payment of a tax, fee, penalty, fine or assessment.
2. Denies an application for a permit or license that is issued by the city or town.
3. Requests corrections, revisions or additional information or materials needed for approval of any application for a permit, license or other authorization that is issued by the city or town.
B. An employee who is authorized and able to provide information about any communication that is described in subsection A of this section shall reply within five business days after the city or town receives that communication.
C. A CITY OR TOWN SHALL PRINT A NOTICE OF THE REQUIREMENTS OF THIS SECTION ON ALL APPLICATIONS FOR A PERMIT, LICENSE OR OTHER AUTHORIZATION THAT IS ISSUED BY THE CITY OR TOWN.
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